Bylaws

MISSION

The North Carolina Substance Use Disorder Federation (Federation) is a consortium of substance use disorder organizations and groups that promote policies to assure quality systems of education, prevention, and the expansion of a continuum of prevention and treatment services and recovery supports to effectively meet the needs of our population. The Federation serves as the official substance use disorders sub-group of the MHDDSAS Coalition of North Carolina (Coalition).

MEMBERSHIP

Membership is open to organizations, groups and appointed seats that identify with the mission of the Federation. Organizations are defined as entities incorporated to benefit its dues paying members. Groups are defined as incorporated or unincorporated entities representing an area of the substance use disorder field.

MEMBERSHIP LEVELS

Organization Member – represents an organization and is a member in good standing of the Coalition. Attends at least 60% of called meetings (includes electronic attendance) to retain active status in the Federation. Coalition membership is open to state-level, tax-exempt, non-profit organizations whose primary membership is improving the lives of people with mental illness, developmental disabilities, and addictive diseases. Organization members shall have voting privileges on all issues, one vote per agency.

Group Member – self-identifies as a representative of a group in the substance use disorder field not eligible for organizational membership. Attends at least 60% of called meetings (includes electronic attendance) to retain active status in the Federation. Group members shall have voting privileges on all issues, one vote per group.

Appointed Seat – Identified by the Federation and can be added as needed in either a standing invitation or as relevant to the meeting discussion. Not able to vote but allowed to speak as an expert/authority on a particular subject matter.

All Members will be identified and posted on Federation materials and the website.

Prospective members should petition the Chair for admittance to the Federation through formal application. Membership may be denied or revoked if the organization or group does not represent the mission of the Federation. Non-members may attend but may not speak in Federation meetings, unless called on by the chair.

VOTING

Each Member of the organization or group represented has one vote, which may be cast by the designated representative of the member organization or group.

ACTIONS

Members shall take action based on consensus. A vote will be taken either when (a) the chair calls for it in the best interest of the group. Electronic voting is permitted.

OFFICERS

A Chair shall be elected by the membership to serve for 24 months to call and preside at meetings, to represent the Federation in other groups and organizations and to appoint representatives and committees of the Federation as needed.

A Co-Chair shall be elected by the membership for 24 months to act in the absence of the Chair and assist with oversight of Federation activities.

A Chair and Co-Chair may not sit longer than one term full term or one full term and a part of a term. Vacancies will be filled by a special election to complete the unexpired portion of the original term.

OTHER POSITIONS

Facilitator – A member Identified by the group as responsible for formal communication, creating meeting agenda and keeping official meeting records and a roster of active members.

Advocacy Advisor – An advisory position responsible for keeping Federation members informed of public policy trends/activities pertaining to the substance use disorder field. Creates Action Alerts and Updates that contain information that can be used by members to pursue action, in accordance with the advocacy policies and procedures of individual member organizations. Will brief membership at least once a year prior to each legislative session on upcoming public policy trends/activities and regularly inform members on those and other issues identified by federation members as being of interest to the substance use disorder community.

OPERATING YEAR

The operating year of the Federation shall be from January 1 to December 31. Officers will assume their roles beginning January 1 of the year after the election. Officer terms begin in an even year and end in an odd year.

NOMINATING PROCESS

Officers for the coming year shall be elected at the November meeting of an odd year. A nominating committee appointed by the Chair will present its slate to the membership by the October meeting of an odd year. A nominating committee can be formed at the request of the Chair or Co-chair to replace an officer.

ROBERT’S RULES

In the absence of guidance from these Bylaws, Robert’s Rules of Order, current edition, shall be controlling in the conduct of meetings. (http://www.robertsrules.org/)

Adopted December 2005
Revised April 2007
Revised November 2014